Application Retirement

Many healthcare organizations today struggle with the amount of data available over multiple application sources.  These may include retired applications due to new system implementations, unique one-off applications, or applications that may duplicate functions as a result of recent clinic acquisitions.  The result in all instances is valuable data that must be maintained, but may currently be on unsupported software or hardware.

Clinical Path Solutions (CPS) offers Application Retirement Services to enable a healthcare organization to assess their current system applications, determine applications for retirement, and execute a comprehensive data archival process to ensure accessibility and maintenance of records.

A partial list of Electronic Medical Record systems that we have successfully archived include:

  • – Agastha® Practice Management
  • – AllScripts Practice Management
  • – Amazing Charts
  • – Centricity EMR
  • – Centricity Practice Management
  • – Cerner Practice Management (Ambulatory)
  • – digiChart
  • – eClinicalWorks
  • – McKesson Horizon Clinical
  • – McKesson Horizon OB
  • – McKesson PACS
  • – MedAptus
  • – Medical Manager (ABS)
  • – MediMobile Practice Management
  • – MicroFour
  • – NextGen® EMR
  • – SOAPware® EMR
  • – TeleTracking

 

  • Advantages to CPC  Application Retirement Services include:
    • – Defined and proven healthcare legacy data archival process
    • – Demonstrated experience to archive against multiple healthcare source systems
    • – Proven expertise to design, build and operate archive services
    • – Knowledge of healthcare business processes associated with each source application
    • – Ability to operate and maintain archive services to provide ongoing ace ss to archived data
    • – Capability to define and implement retention policies

    If your healthcare system is acquiring provider clinics or you have transitioned to a second generation EHR, then our Application Retirement services can help create a complete view of the patient record, reduce the number of legacy clinical systems on-line and provide a Clinical Viewer that can typically be accessed from the new EHR system. The Clinical Viewer for legacy EHRs keeps continuity during migration, retains access to prior electronic records and helps comply with long-term record retention policies. Our experience includes archiving smaller EMR software systems to a common Clinical Viewer while retaining access to patient records.

     

    A Legacy Data Archiving Success Story

    Due to a recent Epic EHR implementation, Wake Forest Baptist Medical Center identified a large number of applications that needed to be retired. (Initially more than 600 were identified; 26 were determined to be the main focus.) Most importantly, Wake Forest Baptist needed to ensure that patent history and medical records gained from these applications, as well as necessary financial records, were maintained based on data access and data retention requirements.

    Wake Forest instituted ‘Project Sunset’ to comprehensively archive their clinical and administrative data. This data included Patient Demographics; Patient Encounters (Encounters, Labs, Vitals, Progress Notes); Clinical Document Architecture (Allergies, Problem List, Medications, Immunizations); Existing Patient Documents; and Medical History Documents. Completion of the archival included Clinical (4 weeks from data receipt) and Administrative (3 weeks from data receipt).

    The reduction of the 26 applications has resulted in a cost avoidance of approximately $1.6 million based on the level of support necessary to maintain the applications. Based on the defined ‘Project Sunset’ process, Wake Forest Baptist continues to archive approximately fifty (50) applications per quarter.